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Avoid hidden fees while traveling for business

Tuesday, September 24, 2013

Avoid hidden fees while traveling for business

Fees have long been one of the common inconveniences for frequent travelers. Even if it's just $5 or $10 here or there, for people who are on the go for business with some regularity, they can add up. However, some of these annoying expenses are not completely unavoidable. With some smart planning and a little know-how, business travelers can save themselves some money and avoid many common hidden fees, according to Travel Leisure magazine.

Ticket changes
Sometimes the unexpected pops up and travelers need to change their tickets. Whether it's a delay in getting to the airport or a new itinerary, it can often be hard to avoid. Unfortunately, having a sudden change of plans can result in fees up to $200 or $300. In fact, this particular expense resulted in about $2.6 billion of added revenue for airlines last year. The best way to avoid ticket change fees is to look around for all fare classes, especially if your travel plans aren't set in stone. Sometimes, a higher base cost will protect you from change fees, Travel Leisure reported.

Hang up the phone
Booking a flight or hotel over the phone may appeal to those who like to speak to people directly, but sometimes doing so may cause you to incur a fee you wouldn't have had to pay if you had booked online. Although making reservations on the Internet does remove a personal aspect of travel, it is both more convenient, and in some cases cheaper, according to Bankrate.com. 

Car rentals
When it comes to business travel, few things are more important than renting a car. Unfortunately, this process also comes with a number of hidden fees that can make it more expensive than it originally seems. Among the most costly of these surcharges is insurance. Some rental car companies insist that you purchase insurance, which can run between $15 and $20 each day. Bankrate recommends checking your credit card company and insurer to see if you already have coverage. 

Amenities
If you're on an extended trip, chances are you'll need some of the comforts of home, but you don't always have to pay for them. Serviced apartments are often larger than hotel rooms and include features such as a furnished kitchen.